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Enterprise Content

Management (ECM)

Enterprise Content management (ECM)

In today’s fast paced competitive business environment, organizations are in a relentless quest to achieve the maximum efficiency out of the available resources.
The concept of ECM was originated in mid 1990s with the need for managing corporate web contents. The basic concept of Enterprise Content Management is to get organized, find a logical and consistent way to timely publish the content on the web and to ensure distributed authorship. ECM is the technologies, tools, and methods used to capture, manage, store, preserve, and deliver information, content and documents related to organizational processes.

Information is the key to success in any business industry, but only if that information can be processed effectively. That’s why enterprise content management solution for, it has been generated to standardize and organize the information, making it easy to access, assimilate and utilize to attain the business goals. It is the power to discover, capture and use incoming data so it can be used to serve customers and coworkers as needed. It captures information from both hard copies of documents or digital files, standardizing and converting them into the most appropriate format according to each organization.

ECM provides the ability to monitor, report and optimize customer’s key processes as well as work streams. Not only that, but also it increases productivity, collaboration and streamlined sharing without getting the risk of losing any control or full security over businesses.

ECM challenges

Content life cycle management will build on the understanding of existing content types and structures, and combining that with knowledge of how particular content should be managed throughout its existence. In ECM, the challenges reach beyond the traditional document management issue of managing life-cycles and versioning of files, also including:

effective content creation and capture from heterogeneous external and internal sources (integrated production environments, scanning and imaging, conversion of file formats, forms-based data capture).
controlled editing, review, approval, and (multi-channel) informing, distribution, publication and update of content – with appropriate workflows for technical content production, processing, and publication tasks (including policies for all levels of “pub
controlled storage with selected file/data formats, including version control and revision history management on various levels of content configurations, and management of relationships between pieces of content in certain complex system implementations.
retention, preservation and format transformation for long-term archival, and necessary deletion.

ECM

Content

Management

Content

Capture

Content

Retention

Content

Delivery

Why to use ECM solution?
Centralizes all enterprise content in a single environment, streamlining access to information.
Reduces costs of physical document storage and minimizes the need to print documents.
Simplifies creation, review and publishing of documents.
Promotes collaboration and ensures access to updated content.
Boosts productivity across the enterprise, by standardizing document control processes.
Automates character recognition and lowers the risk of content being erroneously indexed.
Provides full visibility of tasks, deadlines and teams' workloads, allowing for identification of bottlenecks and deviations
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